Get your hours back.
Delegate document follow-up, deadline tracking, and title and lender updates. Reclaim the time you would otherwise spend managing the moving parts.
LESS PAPERWORK. MORE POSSIBILITY.
Your time is
your business.
Take more
of it back.
Spend less time chasing signatures and more time winning listings, nurturing referrals, and serving your clients. PaperTrail coordinates your transaction details from contract to (post) close.
✓ Per-file support. More capacity. Room to grow.
ROOM FOR YOUR NEXT CHAPTER.THE PATH TO CLOSING All the details, connected
✓
Contract receivedA clear plan starts here.
01✓
Details coordinatedDocuments. Deadlines. Communication.
02↗
Ready for the next chapterClosing day, with everything in place.
03LESS ADMIN. MORE MOMENTUM.
YOUR WORKFLOW.
Our attention to detail.
Our attention to detail.
dotloop
SkySlope↗
kw command
We work with your broker’s
systems, forms, and templates.
MAKE YOUR TIME WORK HARDER
Less admin.
More earning potential.
Your expertise earns its keep with clients.
Let us take the paperwork off your calendar.
Support that scales with you.
Pay for coordination by the file, without committing to a full-time administrative salary. Know your service fee before you start.
Make room for the next deal.
Put reclaimed hours into prospecting, follow-up, and listing appointments—or take your evening back. You decide what that time is worth.
ONE TRANSACTION. A LITTLE MORE BREATHING ROOM.
15 hoursImagine getting that time back.
Nearly two workdays for the people
and possibilities that grow your business.
LESS CHASING. MORE CONNECTING.
Your next listing appointment.
A client you finally called back.
Dinner without your laptop.
While we follow up on documents, keep deadlines in view, and coordinate with title and lenders, you can spend your time where it matters most.
Three transactions in a month?
At 15 hours reclaimed per file, that’s 45 hours—more than a full workweek to put toward your next opportunity.
A simple illustration: 15 hours per transaction × 3 transactions = 45 hours. Actual time saved depends on the file and the work delegated; this is not a measured PaperTrail average or a guarantee.
More time for the work that earns your next commission.
Follow up with a warm lead. Ask for the referral. Prepare for the listing appointment. We take care of the transaction details so you have more room to build your business.
01 / THE SUPPORT YOU NEED
A little less on your plate.
A lot more in your corner.
Choose where you need support.
We’ll take it from there.
FROM $350 / FILE
From accepted offer
to keys in hand.
Give your buyers your full attention. We’ll coordinate the paperwork, people, and deadlines behind their next big move.
- Contract review & broker compliance checks
- Inspection, financing & contingency reminders
- Document, title & lender coordination
- Closing coordination & final broker file delivery
02 / SIMPLE FROM THE START
A clear handoff.
A smoother way forward.
You stay in the driver’s seat.
We keep the details on track.
Send the essentials.
Share your signed contract, supporting documents, and party contacts through the intake form.
YOUR PART → THE HANDOFFWe connect the dots.
We review the file, track key dates, coordinate documents, and keep title and lender updates moving.
OUR PART → THE FOLLOW-THROUGHClose with clarity.
We coordinate closing details and deliver the completed file to your broker’s system. You focus on your client.
TOGETHER → THE NEXT CHAPTERAlways your expertise.
You lead negotiations, attend inspections, and approve documents requiring agent or broker authorization.
03 / KNOW WHAT TO EXPECT
Clear scope.
Straightforward pricing.
No subscription. No long-term commitment.
One agreement for each file.
TRANSACTION COORDINATION
One file.
One straightforward fee.
Cash transactionBuyer or seller
$350Financed transactionBuyer or seller
$400Complex transactionREO, HUD, short sale, probate & multi-lender
$450Representing both sides? Add $100 for dual coordination.
Transaction fees invoiced at closing. Applicable tax and conditional fees may apply. View fee details.
MORE THAN A CHECKLIST
Thoughtful support.
All the way through.
Every transaction coordination file includes:
- Contract review & compliance check
- Key dates tracked, with reminders
- Disclosures, signatures & addenda organized
- Title & lender status updates
- Escrow and closing coordination
- Completed broker file & post-close wrap-up
↗
Only need your listing launched?
MLS entry, disclosures, and broker file setup. $100 once live.
Additional fees & cancellation details +
Conditional fees: Rush service $50; missing/incomplete document collection may add $50. Files open beyond 60 days through no fault of PaperTrail add $25 per additional 30 days.
Cancellations: No coordination fee before the inspection/due-diligence contingency expires; $150 afterward; full fee within 72 hours of scheduled closing.
Complex files include REO, HUD, short sale, probate, and multi-lender transactions. Terms and applicable tax apply. Read the full service agreement ↗
A thoughtful process.
A human on the other end.
A human on the other end.
THE PAPERTRAIL APPROACH
Behind every file,
there’s a person.
A buyer finding a place to call home. A seller starting a new chapter. An agent balancing it all.
We bring care and structure to the work behind those moments. Clear communication, organized documents, and attention to the details that make a difference.
Meet your next support system ↗04 / A FEW THINGS TO KNOW
Good questions.
Clear answers.
Have something else on your mind?
Let’s talk · 407-900-4331 ↗How quickly can you start?+
Usually the same day when a complete contract packet arrives before 1 PM. Service terms provide for a start within one business day of confirmation and required documents. For MLS setup, send everything at least two business days before go-live. Ask us about rush availability.
Do I have to change my software?+
No. We adapt to systems including Dotloop, SkySlope, and KW Command, and can use your broker’s or team’s forms and templates.
Can you take over a file already in progress?+
Yes. We’ll review the existing file and pick up where you left off. Let us know the current status, upcoming deadlines, and any missing documents when you submit.
What stays with me as the agent?+
You handle negotiations, attend inspections, communicate major changes, and approve documents requiring agent or broker authorization. PaperTrail provides remote administrative coordination.
When and how do I pay?+
Transaction fees are invoiced at closing and due upon receipt. MLS setup is $100 once live. Major credit cards, checks, and ACH are accepted. Conditional fees and cancellation terms are outlined in the service agreement.
Is there a long-term contract?+
No long-term commitment is required. Each file has its own service agreement. Review the full terms before submitting a transaction request.
YOUR NEXT CHAPTER STARTS WITH A CLEARER FILE.